IEEE Copyright & Proceedings Instructions

IEEE Copyright & Proceedings Instructions

 1. Submit Your Copyright Consent

For every manuscript in the RESPECT 2018 Proceedings, copyright consent must be given by the authors. The signed copyright consent form of each accepted paper MUST be submitted before uploading your final proceedings-ready manuscript. You will receive an email asking you to submit your IEEE copyright form online. Please make sure that you do this BEFORE you submit your final camera ready version in EasyChair.

 

2. Prepare Your Final Manuscript

The camera ready copy of each submission must strictly adhere to the IEEE formatting instructions to be included in the RESPECT 2018 Proceedings and the IEEE Xplore Digital Library. The camera ready version must include the following footer at the bottom of the lefthand column on the first page:

978-1-5386-1363-4/18/$31.00 ©2018 IEEE

MAKE SURE THAT YOUR PAPERS IS IN IEEE FORMAT. Please read the following information. It is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the IEEE Digital Library. Templates are available for both MS Word and LaTeX:

* Word Users 

  • You can download an IEEE Conference Microsoft Word template from the IEEE website here.
  • Be sure to use the US Letter (8-1/2×11 inches) page size.
  • Please check that your submission adheres to the set page limit for your type of submission.
  • No page numbers and no headers/footers, non-zero PDF top and bottom margins (typically, at least 0.5 inches).

* LaTeX Users

  • You can download an IEEE Conference LaTeX template from the IEEE website here.
  • Use the following document class and options: \documentclass[10pt, conference, compsocconf]{IEEEtran}.
  • You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts. Check with your systems administrator if these fonts are available. An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files — drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).
  • Be sure to use the US Letter (8-1/2×11 inches) page size. Please check that your submission adheres to the set page limit for your type of submission. No page numbers and no headers/footers, non-zero PDF top and bottom margins (typically, at least 0.5 inches).

 

3. Certify/Convert your Files with IEEE PDF eXpress

IEEE requires the use of the IEEE PDF eXpress tool to check if your manuscript is in IEEE compliant format. To use IEEE PDF eXpress, you will create an account and upload your PDF manuscript; if your PDF file meets the IEEE requirements, the IEEE PDF eXpress tool will send you an email with an IEEE-signed PDF. This signed PDF is the file that that you must upload to EasyChair.

The file you upload must be the one IEEE PDF eXpress emails back to you if all formatting checks are

First-time users: Previous users, but using it the first time for a new conference: Returning users:
a. Click “New Users- Click Here”. a. Enter 42691X for the Conference ID, your email address, and enter the password you used for your old account. a. Enter 42691X for the Conference ID, email address and password.
b. Enter 42691X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted. b. When you click “Login”, if you receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference. If also this action fails, use the link “New Users”.
c. Check that the contact information is still valid and click “Submit”. c. You will receive online and email confirmation of successful account setup.
d. You will receive online and email confirmation of successful account setup.
  •  Step II: For each conference paper, click “Create New Title”.
  • Step III: Enter identifying text for the paper (title is recommended but not required).
  • Step IV: Click “Submit PDF for checking” or “Submit Source Files for Conversion”.
  • Step V: Indicate platform, source file type (if applicable), click “Browse” and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
  • Step VI: You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to EasyChair.

If your file did not pass, fix the problem and go back to Step I and check again.
Note: PDF eXpress will not check your paper size (US Letter). Please manually check that your paper uses the right page size (use Adobe Reader -> File -> Properties).

4. Upload the PDF returned by IEEE PDF eXpress to EasyChair.

Submit your proceedings-ready paper in EasyChair. IMPORTANT: Please submit the IEEE PDF eXpress certified version of your paper (i.e., the version IEEE PDF eXpress emails back to you if everything is correct). Otherwise, your paper will not be considered certified by IEEE and cannot be included in the proceedings.